NOTICE TO OQHA MEMBERS



ONTARIO QUARTER HORSE ASSOCIATION ANNUAL GENERAL MEETING JANUARY 16, 2021 DOUBLE TREE BY HILTON, KITCHENER, ONTARIO AGM – 10 a.m. Followed by Youth Meeting Amateur AGM 2021 OQHA Directors Meeting The following proposed rule changes are on the Agenda for discussion and voting. Please plan on attending this meeting. Due to COVID-19 restrictions on meeting sizes, the meeting may be postponed until such time as we are able to accommodate our members at a meeting. Please note that memberships paid in 2020 are valid until December 31, 2021. Membership forms can be downloaded at oqha.on.ca/forms Proposed Rule Changes #1 - Current Rule OQHA Meetings Article VII - Meetings (frequency, special meetings and who calls them) C·Meet105·2 The voting procedure at general OQHA membership meetings will be by straight majority, as indicated by a show of hands, or by secret ballot if duly demanded in accordance with Robert’s Rules of Order. Article VIII - Quorum (number of members required to transact business) C·Q101·1 A quorum of any general meeting of the Ontario Quarter Horse Association membership shall consist of at least 25 eligible voting members

Article XI – Ratification (requirements for adopting this constitution) C·Ratif101·1 The Ontario Quarter Horse Association Constitution may only be amended at a general OQHA meeting of the membership by the affirmative vote of two-thirds of the members present. Proposed Meeting Rule Change Article VII - Meetings (frequency, special meetings and who calls them) C·Meet105·2 The voting procedure at general OQHA membership meetings will be by straight majority, as indicated by a show of hands, or by secret ballot if duly demanded in accordance with Robert’s Rules of Order. Article VIII - Quorum (number of members required to transact business) C·Q101·1 A quorum of any general meeting of the Ontario Quarter Horse Association membership shall consist of at least 25 eligible voting members. . Article XI – Ratification (requirements for adopting this constitution) C·Ratif101·1 The Ontario Quarter Horse Association Constitution may only be amended at a general OQHA meeting of the membership by the affirmative vote of two-thirds of the members present and will include members present virtually. #2 - Current OQHA Judge Selection Rule 3. JUDGE SELECTION SR·S&C·JS101·1 An AQHA judge can only officiate at one show in Ontario during one calendar year. The one-show rule includes the Ontario Quarter Horse Breeders’ Futurity. However, an AQHA judge may judge two shows in Ontario only if the two shows are on consecutive days, and the judge does not judge a particular class but one time during the two shows. All novice youth/amateur and AQHA introductory shows are exempt from this one OQHA show per year rule. Proposed change to Judges Selection Rule 3. JUDGE SELECTION The secret ballot may be carried out by a confidential online ballot, carried out during the meeting. Memberships must be verified in advance of the meeting. either in-person or virtually through an online meeting system where memberships would be The members may participate verified in advance of the meeting

SR·S&C·JS101·1 An AQHA judge can officiate at one show in Ontario during one calendar year. The one-show rule includes the Ontario Quarter Horse Breeders’ Futurity. However, an AQHA judge may judge two shows in Ontario only if the two shows are on consecutive days, and the judge does not judge a particular class but one time during the two shows. In the event of an International border crossing interruption preventing American/International judges from travelling to Ontario to judge, then a Canadian AQHA judge can officiate at two shows in Ontario during one calendar year. The two-show rule includes the Ontario Quarter Horse Breeders’ Futurity. An AQHA judge may judge a maximum of four shows in the two trips to Ontario if they do not judge a particular class more than once in consecutive shows. An AQHA judge may also judge two special events per year in Ontario. An AQHA judge may not judge any two shows within 150 miles (242 kms) in a 30-day period. All novice youth/amateur and AQHA introductory shows are exempt from this rule. #3 - Current Rule – Youth Meetings BOARD OF DIRECTORS – ARTICLE III YC-BOD101-1

  1. a) The Ontario Quarter Horse Youth Association Board of Directors shall consist of two directors from each area, as per the area map (Appendix #1 of the OQHA Constitution/Bylaws/Standing Rules).

  2. b) The executive committee shall consist of president, vice-president, secretary, treasurer and sentinel. These shall be decided by by a majority vote of 50% +1 at the annual OQHYA meeting held in conjunction with the annual parent association meeting. The president shall have the right to appoint the secretary if no one is voted to this position or absent.

  3. c) Directors’ meetings, called by the president, shall be held where the president says, using the discretion considering travel problems. The president votes on matters where a tie occurs.

  4. d) A quorum of any meeting of members shall consist of at least 12 individuals. A quorum of any meeting of directors, according to the Roberts Rule of Order, is half of the elected directors.

  5. e) The president or a representative of the association or his/her delegate shall attend any directors’ meetings of the parent association at the parent association’s request.

  6. f) The person(s) with signing authority for all financial transactions, accounts and records, shall be appointed and agreed upon by the OQHYA board and approved by the board of OQHA.

Proposed Rule Change Youth Meetings BOARD OF DIRECTORS – ARTICLE III YC-BOD101-1

  1. a) The Ontario Quarter Horse Youth Association Board of Directors shall consist of two directors from each area, as per the area map (Appendix #1 of the OQHA Constitution/Bylaws/Standing Rules).

  2. b) The executive committee shall consist of president, vice-president, secretary, treasurer and sentinel. These shall be decided by by a majority vote of 50% +1 at the annual OQHYA meeting held in conjunction with the annual parent association meeting. The president shall have the right to appoint the secretary if no one is voted to this position or absent.

  3. c) Directors’ meetings, called by the president, shall be held where the president says, using the discretion considering travel problems. The president votes on matters where a tie occurs.

  4. d) A quorum of any meeting of members shall consist of at least 10 individuals. A quorum of any meeting of directors, according to the Roberts Rule of Order, is half of the elected directors.

  5. e) The president or a representative of the association or his/her delegate shall attend any directors’ meetings of the parent association at the parent association’s request.

  6. f) The person(s) with signing authority for all financial transactions, accounts and records, shall be appointed and agreed upon by the OQHYA board and approved by the board of OQHA.

#4 - Proposed amendment to Ontario Quarter Horse Breeders Futurity rules. Current Rule: PAYBACK SR·BF·P101 WEANLING DIVISION: The purse for weanling division is the total weanling entry fees, late penalties and 20% of the mare nominations monies of the nomination year, minus 15% of this total for operating costs. 10% of the purse will be held back in the OQHBF Trust Fund for the three-year-old year purse. The remaining purse (90%) will be split between the two divisions, colts/geldings and fillies, and paid out on a share basis to 10th place in each division. SR·BF·P102 YEARLING DIVISION The purse for the yearling division is the total of yearling entry fees, added money, late penalties and 25% of mare nomination of the year that the yearlings were nominated, minus 15% of this total for operation costs. 5% of the purse will be held back in the OQHBF Trust Fund for the three-year-old purse. This 95% purse will be divided by the total number of entries per the three yearling classes (Colt/Gelding, Fillies and Longe Line). The larger the number entries per yearling class, the higher percentage of prize money in that division’s purse. The purse will be paid out as per one placing for every three shown. SR·BF·P102 TWO-YEAR-OLD DIVISION The purse for the two-year-old division is the total two-year-old entry fees, added money, late penalties and 25% of mare nominations of the year that the two-year olds were nominated, minus 15% of this total for operating costs. 5% of the purse will be held back in the OQHBF

Trust Fund for their three-year purse. This 95% purse to be paid out to one in every three horses shown. Divide this figure by the number of entries per class of the four classes as listed in SR·BF·C101·2·3. The larger the number of entries per class, the higher the percentage of prize money. SR·BF·P102 THREE-YEAR-OLD DIVISION The purse for the three-year-old division is the total three-year-old entry fees, added money and late penalties minus 15% of this total for operating costs. Added to this purse is the 30% mare nominations of the year the entry was nominated and the monies that had been held back in the OQHA Trust Fund - 10% from their weanling year, 5% from their yearling year and 5% from their two-year-old year. This 95% purse to be paid out to one in every three horses shown. Proposed Rule Change PAYBACK SR·BF·P101 WEANLING DIVISION: The purse for weanling division is the total weanling entry fees, late penalties and 20% of the mare nominations monies of the nomination year, minus 15% of this total for operating costs. 10% of the purse will be held back in the OQHBF Trust Fund for the three-year-old year purse. The remaining purse (90%) will be split between the two divisions, colts/geldings and fillies, and paid out on a share basis to 10th place in each division. SR·BF·P102 YEARLING DIVISION The purse for the yearling division is the total of yearling entry fees, added money, late penalties and 25% of mare nomination of the year that the yearlings were nominated, minus 15% of this total for operation costs. 5% of the purse will be held back in the OQHBF Trust Fund for the three-year-old purse. This 95% purse will be divided by the total number of entries per the three yearling classes (Colt/Gelding, Fillies and Longe Line). The larger the number entries per yearling class, the higher percentage of prize money in that division’s purse. The purse will be paid out as per SR·BF·P103 TWO-YEAR-OLD DIVISION The purse for the two-year-old division is the total two-year-old entry fees, added money, late penalties and 25% of mare nominations of the year that the two-year olds were nominated, minus 15% of this total for operating costs. 5% of the purse will be held back in the OQHBF Trust Fund for their three-year purse. This 95% purse to be paid out as per Divide this figure by the number of entries per class of the four classes as listed in . The larger the number of entries per class, the higher the percentage of prize money. the current year NSBA payback schedule 1-2 entries, 1 paid, 3-4 entries, 2 paid, 5-6 entries, 3 paid, 7-9 entries, 4 paid, 10-12 entries, 5 paid, 13-15 entries, 6 paid, etc. the current year NSBA payback schedule 1-2 entries, 1 paid, 3-4 entries, 2 paid, 5-6 entries, 3 paid, 7-9 entries, 4 paid, 10-12 entries, 5 paid, 13-15 entries, 6 paid, etc. SR·BF·C101·2·3-4

SR·BF·P104 THREE-YEAR-OLD DIVISION The purse for the three-year-old division is the total three-year-old entry fees, added money and late penalties minus 15% of this total for operating costs. Added to this purse is the 30% mare nominations of the year the entry was nominated and the monies that had been held back in the OQHA Trust Fund - 10% from their weanling year, 5% from their yearling year and 5% from their two-year-old year. This 95% purse to be paid out as per



INVITATION FOR TENDERS Tenders are now being accepted for the following OQHA Recording Secretary

OQHA Treasurer OQHA Webmaster

OQHA Points Secretary

OQHA Memberships Secretary Send tenders to oqhasherrill@gmail.com by January 10, 2021



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